Food Vendor Registration

Dear Food Vendor:

The Montclair African-American Heritage Foundation is proud to announce that we will be sponsoring the 35th Annual Parade and Festival on June 7th, 2025 with a rain date of June 8th, 2025 for the Festival. The Parade will take place “rain or shine”. The festival will begin at 1:00 P.M. at Nishuane Park, Montclair, NJ.

At the festival, we will have vendor/exhibit space available for rent. 15ft wide x 12ft deep. There will be no electricity and vendors/exhibitors must furnish all equipment necessary for operation of their booths. This includes tables, chairs, racks, stands, etc. Vendors are limited to purchasing no more than two (2) spaces. Set-up time will begin at 8:30 AM. The fee for food vending spaces is $220.00 per space.

Step 1 - submit Application for Peddler License via Montclair Township

By the Township of Montclair’s rules, our Foundation cannot secure all licenses and permits for you as a Vendor. Other applications and fees must be submitted to the proper departments of the Township of Montclair.

For this event, you need to apply for the Application for Peddling and Solicitor License by clicking on this link: https://www.montclairnjusa.org/Government/Office-of-the-Township-Clerk/Licenses-Permits-Forms/Online-Peddling.

Step 2 - mobile vendors only

Mobile vendors operating in the Township of Montclair must have a Hood Suppression system and are required to have a Fire Safety Permit for the Hood Suppression System and the Open Flame/Propane. Click here to access the Fire Safety Permit Applications as well as the Inspection Checklist. Please complete all forms and email these to fireprevention@montclairnjusa.org as a scanned document, fax, or drop-off at their office at minimum two weeks prior to the event. The cost of each Fire Safety Permit is $42.00, a total of $84.00, payable by check or money order to “Township of Montclair, LEA”. Payment is due upon passing the inspection, an inspection is preferred to be conducted prior to the event at the Montclair Fire Department at 1 Pine Street within enough time to abate any violation if found; if conducting the inspection on-site on the day of event and there should be a violation that is deemed a hazard, the food truck may not be able to operate.

Step 3 - all other vendors

All other vendors using Open Flame/Propane must complete the Application for Fire Safety Permit and either mail or drop-off the completed Application along with the payment of $42.00 at minimum two weeks prior to the event. Make payment by check or money order made payable to “Township of Montclair, LEA.”

Click on this link to access the Application for Fire Safety Permit: https://www.montclairnjusa.org/files/sharedassets/public/v/1/residents/documents/application-for-fire-safety-permit.pdf

If using a tent, the Certificate of Flame Retardant must be submitted with the Fire Safety Permit Application. There is NO COOKING UNDER A NON-FLAME RETARDANT TENT. Any tent that exceeds 30 feet on either side or a combination of tents that exceeds 30 feet on either side must obtain a permit, complete the Application for Fire Safety Permit and submit the Application along with the fee of $42.00 with in a minimum of two weeks prior by mail or dropped at our office. Make payment by check or money order made payable to “Township of Montclair, LEA.”

Step 4 - request additional support with forms if needed

If you require additional information on the permits, please call Joellen Green at 973-632-4088 between the hours of 8:30 AM and 4:30 PM, Monday through Friday. Please be advised that vendors may only occupy officially designated and assigned spaces. Bring only the equipment and supplies that will fit in the 15' x 12' space.

Pushcarts will not be permitted to roam at the venue. Vending carts must remain in an assigned space for the entire day. The use of unregistered pushcarts will not be permitted.

Step 4 - sign contract with MAAHF and pay registration fee

The final step in registering to sell food at the MAAHF Festival is to complete this digital contract and to purchase the registration fee via our online store. Please follow the directions carefully.

Note: Only twenty (20) spaces will be sold. Spaces traditionally sell out quickly, so it is important that you act promptly if you desire to participate in this exciting celebration.

Festival FOOD Vendor Booth (1x) - REGISTRATION FEE

$220.00

15 feet x 12 feet at Nishuane Park

Quantity:

Business Name

First Name

Last Name

Mailing Address

Write full mailing address, including zip code.

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Contact Person

First Name

Last Name

Email Address

What do you plan to sell at the festival? (wings, lemonade...)

Booth Space Quantity

Do not forget to submit payment for your reservation via the e-commerce store on this website.

Please reserve 1 booth space – that is a standard 15ft. wide x 12ft. deep for $220 each - deep for Nishuane Park, Montclair, NJ.

Please reserve 2 booth spaces – that are each a standard 15ft. wide x 12ft. deep for $440 - deep for Nishuane Park, Montclair, NJ.

Contract Electronic Signiture

Booth spaces are available on a first-come, first-serve basis. A duly authorized agent of the Exhibitor must sign the application for the exhibit space. Full payment must accompany this contract. Confirmation will be returned to the Exhibitor. These items together constitute a contract for the right to use the exhibit space. ASSIGNMENT OF SPACE All applications received will be acted upon promptly and booth assignment made according to the postmarked date of mailing. The decision of the Exhibit Coordinator with respect to allocation of booth space will be final and binding upon all exhibitors. EXHIBIT SPACE Exhibits must conform to the size of the space and must not obstruct the view or passage of others. Booths are 15 ft. wide x 12 ft. deep. Display materials may be placed up to a height not exceeding eight feet. Exhibits not conforming to these specifications, or which in design, operation or otherwise found objectionable in the opinion of the Foundation will be prohibited. The Exhibit Coordinator reserves the right, in the best interest of the event, to relocate selected exhibitors. Exhibitors may only sell merchandise from assigned spaces. Pushcarts will only be permitted in rented booth spaces. Pushcarts are not permitted to circulate in the park. TERMINATION OF EXHIBIT Should the premises in which the Foundation plans to conduct the festival become, in the sole judgement of the Foundation, unfit for occupancy, or should the festival be materially interfered with by reason of strike, picketing, boycott, injunction, war, riot, emergency declared by a government agency, or any other act beyond the control of the Foundation this contract for exhibit space may be terminated. The Foundation will not incur any liabilities for damages sustained by the exhibitor as a result of such a termination. In the event of such termination the Exhibitor expressively waives such liability and releases the Foundation of and from any claims for damages and agrees that the Foundation shall have no obligation except to refund the Exhibitor's pro-rated share of the aggregated amount received by the Foundation as rental for exhibit space (s) after deducting expenses in connection with the exhibit. WITHDRAWAL Withdrawal by the exhibitor will not be accepted unless the Foundation has received written notice of such withdrawal not later than May 15th, 2025. Withdrawal of the Exhibitor subsequent to May 15, 2025 shall result in forfeiture of a minimum of fifty percent (50%) of the full price of the exhibit fees. LIMITATION OF LIABILITIES The Foundation nor its officers, agents, and volunteers will not be responsible for any loss, injury, or damage, including fire, theft, or vandalism which may occur to the Exhibitor, its agents, employees or wares arising from any cause whatsoever, prior to, during or subsequent to the period of this exhibit. The Exhibitor, by signing this Contract for Exhibit Space, expressly understands the terms of this agreement and indemnifies the Foundation from all claims for any such loss, injury, or damage. INSURANCE Exhibitors desirous of insurance coverage must purchase said coverage at their own expense. These regulations become a part of the contract between the Exhibitor and the Foundation and have been formulated in the best interest of all concerned. The Foundation respectfully requests the full cooperation of exhibitors in the observance of these regulations. All points not covered are subject to the decision of the Exhibitor Chairperson. The Foundation reserves the right to assign booth space (s) in order to avoid conflict of displays or products. In consideration of the use of exhibit space, if mailing a check or money order, I/we agree to pay $220* as payment for the rental of each booth space requested. In addition, I/we also agree to pay all applicable fees as required by the Township of Montclair at the Township Clerk’s office. Full MAAHF Exhibit payment, must accompany this signed contract. Please see payment options further below in this form. CANCELLATIONS OF BOOTH SPACE MAY NOT BE ACCEPTED AFTER MAY 15, 2025. SIGNATURE FOR EXHIBIT SPACE I/We hereby agree to abide by the rules and regulations of the Montclair African-American Heritage Foundation (hereafter referred to as The Foundation) as set forth in this contract, all of which are made a part thereof. I/We request the following exhibit space for my/our use. PRINT FULL NAME, BUSINESS NAME AND DATE OF SIGNING BELOW TO ACKNOWLEDGE AGREEMENT FOR ALL ASPECTS OF CONTRACT.

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