Merchant Vendor Registration

Dear Merchant/Vendor:

The Montclair African-American Heritage Foundation is proud to announce that we will be sponsoring the 35th Annual Parade and Festival on June 7th, 2025 with a rain date of June 8th, 2025 for the Festival.  The Parade will take place “rain or shine”.  The festival will begin at 1:00 P.M. at Nishuane Park, Montclair, NJ.

Step 1 - Submit Application for Peddler License via Montclair Township

By the Township of Montclair’s rules, our Foundation cannot secure all licenses and permits for you as a Vendor.   Other applications and fees must be submitted to the proper departments of the Township of Montclair.

For this event, you need to apply for the Application for Peddling and Solicitor License by clicking on this link: https://www.montclairnjusa.org/Government/Office-of-the-Township-Clerk/Licenses-Permits-Forms/Online-Peddling.  

Step 2

At the festival, we will have vendor/exhibit space available for rent.  The booth spaces are 10ft wide x 12ft deep.  There will be no electricity provided and vendors/exhibitors must furnish all equipment necessary for operation of their booths.  This includes tables, chairs, racks, stands, etc.  Vendors are limited to purchasing no more than two (2) spaces.  Set-up time will begin at 8:30 AM.  The fee for vending spaces is $160.00 prior to May 15th, 2025.  Vendor Space fee must be submitted to MAAHF.

A duly authorized agent of the Exhibitor must sign the application for the exhibit space. Full payment must accompany this contract. Confirmation will be returned to the Exhibitor. These items together constitute a contract for the right to use the exhibit space.

ASSIGNMENT OF SPACE
All applications received will be acted upon promptly and booth assignment made according to the timing of submission for this electronic application and payment or postmarked date of the printed application and mailed payment. The decision of the Exhibit Coordinator with respect to the allocation of booth space will be final and binding upon all exhibitors.

EXHIBIT SPACE
Exhibits must conform to the size of the space, and must not obstruct the view or passage of others. Booths are 10 ft. wide x 12 ft. deep. Display materials may be placed up to a height not exceeding eight feet. Exhibits not conforming to these specifications, or which in design, operation or otherwise found objectionable in the opinion of the Foundation will be prohibited. The Exhibit Coordinator reserves the right, in the best interest of the event, to relocate selected exhibitors. Exhibitors may only sell merchandise from assigned spaces. Pushcarts will only be permitted in rented booth spaces. Pushcarts are not permitted to circulate in the park.

TERMINATION OF EXHIBIT
Should the premises in which the Foundation plans to conduct the festival become, is the sole judgement of the Foundation, unfit for occupancy, or should the festival be materially interfered with by reason of strike, picketing, boycott, injunction, war, riot, emergency declared by a government agency, or any other act beyond the control of the Foundation this contract for exhibit space may be terminated. The Foundation will not incur any liabilities for damages sustained by the exhibitor as a result of such a termination. In the event of such termination the Exhibitor expressively waives such liability and releases the Foundation of and from any claims for damages and agrees that the Foundation shall have no obligation except to refund the Exhibitor’s pro-rated share of the aggregated amount received by the Foundation as rental for exhibit space (s) after deducting expenses in connection with the exhibit.

WITHDRAWAL
Withdrawal by the exhibitor will not be accepted unless the Foundation has received written notice of such withdrawal not later than May 15th, 2025. Withdrawal of the Exhibitor subsequent to May 15th, 2025 shall result in forfeiture of a minimum of fifty percent (50%) of the full price of the exhibit fees.

LIMITATION OF LIABILITIES
The Foundation nor its officers, agents, and volunteers will not be responsible for any loss, injury, or damage, including fire, theft, or vandalism which may occur to the Exhibitor, its agents, employees or wares arising from any cause whatsoever, prior to, during or subsequent to the period of this exhibit. The Exhibitor, by signing this Contract for Exhibit Space, expressly understands the terms of this agreement and indemnifies the Foundation from all claims for any such loss, injury, or damage.

INSURANCE
Exhibitors desirous of insurance coverage must purchase said coverage at their own expense. These regulations become a part of the contract between the Exhibitor and the Foundation and have been formulated in the best interest of all concerned. The Foundation respectfully requests the full cooperation of exhibitors in the observance of these regulations. All points not covered are subject to the decision of the Exhibitor Chairperson.  

The Foundation reserves the right to assign booth space (s) in order to avoid conflict of displays or products. In consideration of the use of exhibit space, if mailing a check or money order, I/we agree to pay $160.00* as payment for the rental of each booth space requested. In addition, I/we also agree to pay all applicable fees as required by the Township of Montclair at the Township Clerk’s office.

CANCELLATIONS OF BOOTH SPACE MAY NOT BE ACCEPTED AFTER MAY 15th, 2025.

Full MAAHF Exhibit payment must accompany this signed contract. Click the button below to pay for a registration space (or two if you are reserving two booths).