Nonprofit Vendor Registration

Dear Merchant/Vendor:

The Montclair African-American Heritage Foundation is proud to announce that we will be sponsoring the 35th Annual Parade and Festival on June 7th, 2025 with a rain date of June 8th, 2025 for the Festival. The Parade will take place “rain or shine”. Due to the construction taking place at Nishuane Park, the festival will begin at 1:00 P.M. at Nishuane Park, Montclair, NJ.

At the festival, we will have vendor/exhibit space available. The booth spaces are 10ft wide x 12ft deep. There will be no electricity provided and vendors/exhibitors must furnish all equipment necessary for operation of their booths. This includes tables, chairs, racks, stands, etc. Exhibitors are limited to no more than one (1) space. Set-up time will begin at 8:00 AM.

Below is the contract for exhibit space for Non-Profit Organizations. There is no fee required.

Please make sure to SUBMIT. Applications will be processed on a first-come, first-served basis. Spaces traditionally fill-up quickly, so it is important that you act promptly if you desire to participate in this exciting celebration.

Please be advised that vendors and exhibitors may only occupy officially designated and assigned spaces. Bring only the equipment and supplies that will fit in the 10' x 12' space.

If you require additional information, please call 973-632-4088 between the hours of 8:30 AM and 4:30 PM, Monday through Friday.

Business Name

First Name

Last Name

IRS EIN (Employee Identification Number)

Mailing Address

Include zip code

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Contact Person

First Name

Last Name

Title

Contact Number

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Electronic Signature

ASSIGNMENT OF SPACE All applications received will be acted upon promptly and booth assignment made according to the postmarked date of mailing. The decision of the Exhibit Coordinator with respect to allocation of booth space will be final and binding upon all exhibitors. EXHIBIT SPACE Exhibits must conform to the size of the space, and must not obstruct the view or passage of others. Booths are 10 ft. wide x 12 ft. deep. Display materials may be placed up to a height not exceeding eight feet. Exhibits not conforming to these specifications, or which in design, operation or otherwise found objectionable in the opinion of the Foundation will be prohibited. The Exhibit Coordinator reserves the right, in the best interest of the event, to relocate selected exhibitors. Exhibitors may NOT sell merchandise from Non-Profit assigned spaces. TERMINATION OF EXHIBIT Should the premises in which the Foundation plans to conduct the festival become, in the sole judgment of the Foundation, unfit for occupancy, or should the festival be materially interfered with by reason of strike, picketing, boycott, injunction, war, riot, emergency declared by a government agency, or any other act beyond the control of the Foundation this contract for exhibit space may be terminated. The Foundation will not incur any liabilities for damages sustained by the exhibitor as a result of such a termination. In the event of such termination the Exhibitor expressively waives such liability and releases the Foundation of and from any claims for damages and agrees that the Foundation shall have no obligation except to refund the Exhibitor's pro-rated share of the aggregated amount received by the Foundation as rental for exhibit space (s) after deducting expenses in connection with the exhibit. LIMITATION OF LIABILITIES The Foundation nor its officers, agents, and volunteers will not be responsible for any loss, injury, or damage, including fire, theft, or vandalism which may occur to the Exhibitor, its agents, employees or wares arising from any cause whatsoever, prior to, during or subsequent to the period of this exhibit. The Exhibitor, by signing this Contract for Exhibit Space, expressly understands the terms of this agreement and indemnifies the Foundation from all claims for any such loss, injury, or damage. INSURANCE Exhibitors desirous of insurance coverage must purchase said coverage at their own expense. These regulations become a part of the contract between the Exhibitor and the Foundation and have been formulated in the best interest of all concerned. The Foundation respectfully requests the full cooperation of exhibitors in the observance of these regulations. All points not covered are subject to the decision of the Exhibitor Chairperson.

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